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Consultant: To research and help identify Red Cross Red Crescent niche in urban community resilience programming in Asia Pacific looking at preparedness, mitigation, prevention, response and early recovery
International Federation of Red Cross and Red Crescent Societies’ (IFRC)
Location: South Asia and/or South East Asia and/or East Asia regions
Last Date: August 30, 2011
TERMS OF REFERNCE
(To research and help identify Red Cross Red Crescent niche in urban community resilience programming in Asia Pacific looking at preparedness, mitigation, prevention,
response and early recovery)
The International Federation of Red Cross and Red Crescent Societies’ (IFRC) world disaster report
2010 (WDR) identifies three major trends that are driving the urbanization of disasters: climate
change, population growth and poorly planned urbanization. The impacts of climate change will be
distributed unevenly among urban populations, with low-income groups being particularly
vulnerable due to their greater exposure to hazards and their lower levels of adaptive capacity.
Cities that are unable to deal with the many hazards and risks of today will be unable to deal with
the new climate challenges of the future and therefore, the focus on building resilience to cope
with uncertainty is becoming more important in protecting the lives and livelihoods of urban
residents. It is predicted that the fastest rates of urbanization will take place in China, Southeast Asia
and South Asia. With this historically unprecedented rate of urbanization, cities in Southeast and
East Asia will absorb 2 million new urban residents every month and are projected to triple their
built-up areas in the coming two decades. Exposure to various hazards is increasing and will
translate into heavy loss of life and property, unless proactive measures are mainstreamed into
urban planning processes. These losses are particularly high in densely populated peri-urban and
informal settlements, whose residents live on marginal lands in poorly constructed shelters and lack
the financial resources to cope with the loss of property.
While the scaling-up of rural community-based disaster risk reduction programmes is required, the
IFRC’s Asia Pacific Disaster Management Unit (APDMU) together with IFRC regional and country
level disaster management specialists will assist Red Cross and Red Crescent national societies in
the region to evolve their programming from the rural to urban context. The capacity to engage
with and support urban communities will become increasingly important as more than half of the
population in Asia Pacific is expected to reside in urban centers by 2020.
Within this background, IFRC APDMU plans to conduct an urban sector research study that will
help determine the Red Cross Red Crescent (RCRC) niche in urban DRR and response, identify
programmatic direction and possible strategic partners to engage, determine overall RCRC
approach to urban community resilience programming which includes participatory approaches
and possible challenges working in urban environments. This information will help the Asia Pacific
RCRC national societies, IFRC- AP Zone, regions and countries to position better in urban DRR
sector and engage in urban community resilience activities.
IFRC APDMU seeks the services of a suitable consultant to undertake this assignment and help IFRC
and the RCRC national societies to determine strategies and directions to engage in community
resilience programming in the urban sector.
2. Purpose and specific objectives
The overall purpose of the consultancy is to research and advice IFRC on possible strategies,
programmatic directions and overall urban community resilience programming aspects in urban
areas in the Asia Pacific looking at preparedness, mitigation, prevention, response, early recovery
and taking climate change aspects in to consideration across all programming areas.
The two inter-linked specific objectives of the study are as follows:
1. Conduct a desk study to collect relevant RCRC (internal) DRR and response resource
materials , review them and identify areas which require adaptation to the urban context.
To complement this process, identify and collect relevant external DRR and response
resource materials i.e. additional approaches/tools/methodologies that would be
complementary to the existing RCRC resource materials for working in urban environments.
2. To study the operating context particularly related to DRR and disaster response work in
urban environments and to develop a guidance document that will help IFRC to determine;
a) RCRC niche in urban DRR and response, b) suitable programme/project themes for urban
areas, c) emergency needs assessments and response approaches, d) risk assessments
methodologies. e) community-based DRR approaches for urban sector and, f) long term
partnerships with local governments and private institutions in the urban sector.
(Note: the document should guide IFRC urban DRR and response programming across Asia
Pacific irrespective of the field study locations. Therefore the study locations should be
considered only as a sample.)
4. Location of the field study
The field study will take place in two countries – in South Asia and/or South East Asia and/or East Asia regions. It is intended to select the sample study countries from two regions.
5.Scope and the methodology
The consultant shall collect resource materials from IFRC/RCRC National Societies and also contact
other relevant organizations to review existing resource materials. The field work of the study will be
focused on two countries (Indonesia and Vietnam) in Southeast Asia. The consultant will work
closely with the respective national societies. IFRC country delegations are to arrange consultation
workshops, meetings, interviews with the stakeholders, communities and national societies’
members to collect information.
The consultant will also consult regional organizations such as ADPC, EMI, UN agencies that are
involved in urban DRR and disaster response and if needed, visit urban community-based DRR
project(s) that have been implemented by one of these organizations in the study countries.
The study will produce the following outputs:
1. Additional information/materials/tools/methodologies/approaches that should be
included in the current RCRC DRR and response materials/tools.
2. A report to highlight the areas that need tweaking in the RCRC resource materials to suit
the urban context.
3. A report that analyses the urban operating context and provides expert guidance that
help to determine RCRC niche and programmatic approaches in urban DRR and disaster
4. A workshop to present the study findings, discuss and agree on the final versions of the
study report (a draft report (output1 and 2) should be made available at least one week
before the final workshop).
(The personnel mentioned below serves only as a guide and may change depending on their
availability at the time of consultations. The consultant shall propose the methodology of the
1. Consultation meetings with IFRC Asia Pacific zone staff - comprised of heads of
DM/health/OD units, two operations coordinators, 2 partner national societies,
recovery/shelter/DM delegates (3 people). Consultant shall decide the methodology for
2. Reviewing of existing RCRC resource materials – this may include CBDRM/VCA manuals,
contingency planning guide, case studies, response-related materials (RDRT/NDRT/BDRT etc)
and National Society CBDRM and response materials.
3. Collection and reviewing of DRR/response resource materials from external agencies –
consultant to decide the type of materials to be collected which are relevant to this
4. Consultation with external regional organizations such as ADPC, EMI and UN agencies ( up to
five organisations) that have operations in urban areas. (Note: organizations that have
offices outside Thailand should be consulted by telephone or Skype)
5. Consultation with IFRC regional delegation staff in Bangkok – 3 DM staff, head of
delegation, programme coordinator, health coordinator and one programme officer, and at
least one partner National Society.
6. Consultation meetings/workshops with National Society staff and IFRC delegations in the
selected countries. In each country, consultation may include the following:- : IFRC: head of
delegation, DM/health/OD coordinator, health coordinator, representatives from two
partner national societies; National Society: secretary generals, DM director, two DM field
staff, health and OD directors/staff, 5-10 a city branch staff and volunteers.
7. Consultation with urban stakeholders, key local authority officials, 5-8 key urban
government and non-government stakeholders.
8. Consultation with two at risk communities in the selected urban areas above - CBO leaders,
few individual community members (women, men and children).
9. Information analysis and documentation.
10. Production of draft report for circulation for comments.
11. Final sharing and feedback on draft report and agree on the final version of the report.
12. Production of the final report and submit to IFRC.
Role of the consultant
· Conduct the field work of the study in consultation with IFRC zone, regional and country
· Flights and hotel bookings - Kuala Lumpur, Bangkok, and field study countries.
· Contact regional and national level organizations for interviews and meetings etc.
· In-country travel arrangements in consultation with IFRC country delegations.
· Facilitate meetings and workshops as needed.
Role of IFRC
· Support the consultant to obtain visa for Malaysia, Thailand, Vietnam and Indonesia.
· Inform the national societies and IFRC delegations on the study and propose time schedules
for field work.
· Make timely payment as specified in the contract agreement.
8. Consultancy profile
· Can be an individual, a non-profit organization, academics, a private firm or a
consortium of these with experience working in urban setting.
· At least 10 years of research study experience particularly in disaster risk reduction
preferably related to urban context.
· Previous experience working with the Red Cross Red Crescent preferred.
· Skills in facilitating urban stakeholder consultation meetings and workshops to collect
· Ability to relate the study findings and recommendations to the Red Cross Red Crescent
context for practical implementation.
· Proven skills in implementing complex studies.
· Proven skills and experience in writing study reports that can be understood by field
practitioners for implementation purposes.
· Excellent writing and documentation skills in English.
· Excellent communication skills.
· Results focused and accountable.
9. Study management
The study will be implemented by the consultant hired for the duration of the study. The consultant
will officially report to the IFRC Asia Pacific Zone Head of Disaster Management Unit. However on
practical and technical day-to-day management, the consultancy will liaise with the disaster
management delegate of the Asia Pacific Zone.
10. Application procedure and timeline
Interested parties are invited to submit a study implementation proposal by 30 August 2011, to Mr.
Susil Perera of IFRC Asia Pacific DMU: susil.perera at ifrc.org with copy to Ms. Mary Singaram
(mary.singaram at ifrc.org)
The study implementation proposal should:
· not exceed 10 pages
· include an indicative budget (including all consultancy fees, travel and other expenses).
· include as annexes the CVs of all envisioned participating individuals (not included in the
above 10 pages).
Tentative schedule for implementation:
- Proposal submission by 30 August 2011.
- A selection committee will select the winning proposal by 20 September 2011.
- Successful consultancy will be notified by 25 September 2011.
- IFRC Asia Pacific zone will contract the selected consultancy immediately following
notification of acceptance.
- Implementation shall commence immediately upon contracting of the consultancy and
no later than 15 October 2011.
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